NDLON is hiring!

We’re looking for 3 new people to join our growing finance, admin and fundraising team. Team members must enjoy working in a collaborative and fast-paced environment and share our commitment to creating inclusion and equality for hard-working people and their families.

  1. Director of Finance and Administration: a person who loves crunching numbers and developing systems that facilitate the growth and healthy development of a social justice organization.
  2. Administrative Assistant: a detail oriented, highly organized person who enjoys a diversity of administrative responsibilities related to the smooth operation of an organization.
  3. Development Associate: a talented and enthusiastic person for our development team to assist with a range of activities related to fundraising, record management and general development work.

If this is you, or someone you know, we encourage you to apply by May 11, 2018. Please submit your cover letter and resume to jobs@ndlon.org. More detailed job descriptions are below (click job to expand).

1) DIRECTOR OF FINANCE

Job Title: Director of Finance & Administration
Position: Full Time Exempt

Salary: Competitive DOE
Location: Los Angeles
Closing Date: Open Until Filled

POSITION OVERVIEW:

The Director of Finance and Administration oversees and maintains NDLON’s financial operations, office operations, and human resources and is a vital member of our senior management team. S/he reports to NDLON’s Executive Director and works closely with the Co-Development Directors and other senior managers. The Director of Finance and Administration will strengthen and implement the infrastructure and systems needed to support substantial growth over the next five to ten years. S/he will continue to build and manage effective and streamlined financial and administrative systems, including financial, accounting, auditing, human resources, and systems infrastructure.

RESPONSIBILITIES INCLUDE:

Financial Management and Business Planning

  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program and grants accounting.
  • Oversee the annual audit process. Ensure the timely and accurate filing of tax returns and Form 990.
  • Oversee and lead the annual budgeting and planning process in conjunction with the Co-Directors of Development and the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Effectively communicate and present the critical financial matters to the board of directors.
  • Using sound judgement and analysis of data and trends both internal and external, the Director must be able to anticipate and react to the need for change, including the development of strategies for growth and expansion.

Financial Management and Business Planning

  • Direct supervision of the Administrative Assistant.
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
  • Manage staff benefits programs and payroll.
  • Work closely and transparently with all external partners, including third-party vendors and consultants.
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization expands.
  • Provide direction and guidance in the development and maintenance of robust risk management policies and practices. This includes but is not limited to all insurance and compliance activities, as well as personnel policy adherence.

DESIRED QUALIFICATIONS:

  • Bachelor’s degree in Business, Management, or Finance.
  • Minimum 3-years experience in financial management, administration, and human resources ideally in the nonprofit sector.
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or significant program area.
  • Ability to translate financial concepts to—and to effectively collaborate with—programmatic colleagues who do not necessarily have finance backgrounds.
  • Personal qualities of integrity, credibility, and a commitment to NDLON’s mission.
  • Bilingual (Spanish/English) preferred.

TO APPLY:
Please send a detailed cover letter explaining your interest in NDLON’s mission and why you are the best candidate for this position, along with your resume, by email to jobs@ndlon.org. Use DFA as your subject line. Applications will be accepted on a rolling basis.

Please do not send duplicate materials. Incomplete applications will not be considered. You must have all materials requested and follow instructions provided above to be considered. No phone calls, please.

2) DEVELOPMENT ASSOCIATE

Job Title: Development Associate
Position: Full Time, Non-Exempt

Salary: Competitive DOE
Location: Los Angeles
Closing Date: Open Until Filled

POSITION OVERVIEW:

The Development Associate is responsible for managing day-to-day operations of the development department. Reporting to the Co-Director of Development, the Development Associate will be responsible for processing all gifts, ensuring prompt gift acknowledgment, maintaining the fundraising and grant tracking database, running reports and queries, and grant research. Individual must be detail-oriented and embrace and thrive in a fast-paced environment.

RESPONSIBILITIES INCLUDE:

Grant and Foundation Relations Support

  • Manage grant tracking system, ensuring that grant submission and reporting deadlines are met
  • Requesting, compiling, and organizing materials for grant applications and reports (e.g. financial statements, budgets, etc.)
  • Assist Co-Director of Development as needed in communicating with internal staff on information needed for grant reports
  • Conduct ongoing grant research

Individual Donor Relations Support

  • Manage donor database and infrastructure, including overseeing donations, gift and donor entry and query and report building
  • Timely administration of donor acknowledgement letters
  • Conduct current and prospective donor research

General Administrative Duties

  • Schedule meetings as needed (internal staff/external funder meetings)

DESIRED QUALIFICATIONS:

  • Minimum of one year of administrative experience, preferably at a nonprofit or social justice organization
  • Bachelor’s degree or equivalent combination of education and experience sufficient to successfully perform duties
  • Proficiency with a variety of software, including Excel and fundraising databases
  • Excellent written and verbal communication skills
  • Strong planning and organizational skills
  • Ability to gather and synthesize data
  • Flexibility, adaptability, and creativity
  • Bilingual (Spanish/English) preferred

TO APPLY:
Please send a detailed cover letter explaining your interest in NDLON’s mission and why you are the best candidate for this position, along with your resume, by email to jobs@ndlon.org. Use Development Associate as your subject line. Applications will be accepted on a rolling basis.

Please do not send duplicate materials. Incomplete applications will not be considered. You must have all materials requested and follow instructions provided above to be considered. No phone calls, please.

3) ADMINISTRATIVE ASSISTANT

Job Title: Administrative Assistant
Position: Full-time, Non-Exempt

Salary: Competitive DOE
Location: Los Angeles
Closing Date: May 11, 2018

POSITION OVERVIEW:

Under direct supervision of the Director of Finance and Administration, the Administrative Assistant will provide administrative and clerical support on a number of projects that support the daily operations of NDLON. Individual must embrace and thrive in a fast-paced and changing landscape of priorities and responsibilities and be able to work independently and on a number of teams. Excellent project management, administrative and clerical skills, including a strong attention to detail, the ability to multi-task, prioritize and meet deadlines are required.

KEY RESPONSIBILITIES:

  • Assist Director of Finance and Administration in maintaining contracts and financial management systems
  • Assist with preparation of monthly financial reports, reconciliation of weekly credit card charges including obtaining supporting back up documentation, and annual audit process
  • Provide support in implementing a comprehensive training program to educate employees regarding staff tools, policies, and procedures
  • Handle maintenance of office files
  • Coordinate with appropriate staff to arrange travel, hotel, and expenses as needed
  • Handle incoming and outgoing mail
  • Manage office supply orders and office equipment maintenance

DESIRED QUALIFICATIONS:

  • Minimum of one year of administrative experience, preferably at a nonprofit or social justice organization
  • Bachelor’s degree or equivalent combination of education and experience sufficient to successfully perform duties
  • Strong interpersonal, written, and verbal communication skills
  • Strong organizational and project management skills with proven ability to complete projects on time
  • Ability to multi-task, prioritize work, and adjust to shifting demands
  • Personal qualities of integrity, credibility, and a commitment to NDLON’s mission
  • Bilingual (Spanish/English) preferred

TO APPLY: Please send a detailed cover letter explaining your interest in NDLON’s mission and why you are the best candidate for this position, along with your resume, by email to jobs@ndlon.org. Use Administrative Assistant as your subject line. Applications will be accepted on a rolling basis.

Please do not send duplicate materials. Incomplete applications will not be considered. You must have all materials requested and follow instructions provided above to be considered. No phone calls, please.

NDLON is an equal opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. NDLON does not discriminate on the basis of race, color, national origin, citizenship status, ethnic background, religion, political orientation, gender, sexual orientation, gender identity, age, disability, or any other protected class.