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Job Title: DEVELOPMENT ASSOCIATE
Position: Full time, non-exempt

Salary: Competitive DOE
Location: Pasadena, CA
Closing Date: July 31, 2018

POSITION OVERVIEW:

The Development Associate is responsible for managing day-to-day operations of the development department. Reporting to the Co-Director of Development, the Development Associate will be responsible for processing all gifts, ensuring prompt gift acknowledgment, maintaining the fundraising and grant tracking database, running reports and queries, and grant research. Individual must be detail-oriented and embrace and thrive in a fast-paced environment.

RESPONSIBILITIES INCLUDE:

Grant and Foundation Relations Support

• Manage grant tracking system, ensuring that grant submission and reporting deadlines are met
• Requesting, compiling, and organizing materials for grant applications and reports (e.g. financial statements, budgets, etc.)
• Assist Co-Director of Development as needed in communicating with internal staff on information needed for grant reports
• Conduct ongoing grant research

Individual Donor Relations Support

• Manage donor database and infrastructure, including overseeing donations, gift and donor entry and query and report building
• Timely administration of donor acknowledgement letters
• Conduct current and prospective donor research

General Administrative Duties

• Schedule meetings as needed (internal staff/external funder meetings)

DESIRED QUALIFICATIONS:

• Minimum of one year of administrative experience, preferably at a nonprofit or social justice organization
• Bachelor’s degree or equivalent combination of education and experience sufficient to successfully perform duties
• Proficiency with a variety of software, including Excel and fundraising databases
• Excellent written and verbal communication skills
• Strong planning and organizational skills
• Ability to gather and synthesize data
• Flexibility, adaptability, and creativity
• Bilingual (Spanish/English) preferred
• Ability to communicate effectively in an ethnically and culturally diverse setting

TO APPLY:
Please send a detailed cover letter explaining your interest in NDLON’s mission and why you are the best candidate for this position, along with your resume, by email to jobs@ndlon.org. Use Development Associate as your subject line. Applications will be accepted on a rolling basis.

Please do not send duplicate materials. Incomplete applications will not be considered. You must have all materials requested and follow instructions provided above to be considered. No phone calls, please.

Job Title: FISCAL ASSISTANT
Position: Full time, non-exempt

Salary: Competitive DOE
Location: Pasadena, CA
Closing Date: November 30, 2018

POSITION OVERVIEW:

Under direct supervision of the Manager of Finance and Operations, the Fiscal Assistant will provide administrative and fiscal support on a number of projects that support the daily operations of NDLON. Individual must embrace and thrive in a fast-paced and changing landscape of priorities and responsibilities and be able to work independently and on a number of teams. Excellent project management, administrative and fiscal skills, including a strong attention to detail, the ability to multi-task, prioritize and meet deadlines are required.

RESPONSIBILITIES

• Assist Manager of Finance and Operations in maintaining contracts and financial management systems
• Assist with preparation of monthly financial reports, reconciliation of weekly credit card charges including obtaining supporting back up documentation, process invoices for payment, and annual audit process
• Provide support in implementing a comprehensive training program to educate employees regarding fiscal policies, and procedures.
• Handle maintenance of fiscal office files and electronic files
• Coordinate with appropriate staff to arrange travel, hotel, and expenses as needed
• Handle Financial Operations incoming and outgoing mail, emails and monthly deadline calendar
• Additional duties and tasks as assigned

DESIRED QUALIFICATIONS

• Minimum of one year of administrative experience, preferably at a nonprofit or social justice organization
• Bachelor’s degree or equivalent combination of education and experience sufficient to successfully perform duties
• Strong interpersonal, written, and verbal communication skills
• Strong organizational and project management skills with proven ability to complete projects on time
• Ability to multi-task, prioritize work, and adjust to shifting demands
• Experience with Purchase Orders, Account Payables and Accounts Receivables
• Ability to learn QuickBooks Financial system; Familiar with Excel and Outlook
• Personal qualities of integrity, credibility, and a commitment to NDLON’s mission
• Bilingual (Spanish/English) preferred
• Ability to communicate effectively in an ethnically and culturally diverse setting

TO APPLY:
Please send a detailed cover letter explaining your interest in NDLON’s mission and why you are the best candidate for this position, along with your resume, by email to finops@ndlon.org. Use Fiscal Assistant as your subject line. Applications will be accepted on a rolling basis.

Please do not send duplicate materials. Incomplete applications will not be considered. You must have all materials requested and follow instructions provided above to be considered. No phone calls, please.